e-FILE MANAGEMENT SYSTEM (EFMS)



The e-File Management System (EFMS) is a comprehensive and easy to use information management
system developed on Lotus 6x platform.

EFMS does more than storing and retrieving information; it allows discussion with approval before
publication and protects the originality of documents through versioning. EFMS focuses on helping various
corporations and management levels integrate business process workflow into a document management
system where information is available in a flash with access rights management, eliminating the risk of
misplaced documents.

With EFMS, a lack of hard disk space and misplaced documents are no longer an option.

Why use e-File Management System (EFMS) ?

EXPERIENCE substantial storage, time and cost savings

· Minimizes paperwork and legwork

· Created documents are stored on Lotus Notes server

· Do away with filing, misplaced documents and inadequate hard disk space

· Information is now available at your fingertips with access rights management

· Online system creates a paperless working environment!

INCREASE productivity & efficiency

· Discussion mode enables creator and invited users to edit content before publication

· Integrate information into a one-stop portal for easy access and manageability

· Allow users to share, view and retrieve information in a flash

· Prevent the loss of important documents and information

SECURE management system

· Lotus Notes role-based security ensures only the persons with the access right can edit, print and
access the appropriate functions and information

INTEGRATED system manageability

· It can be integrated with other leave module, payroll module, claims or time management system through a standard interface

· Quick links brings users directly to the application without launching another program or browser

Features of e-File Management System

Upload, edit and publish documents and pictures via the Lotus Notes client or web browser.

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System Requirements
Pentium IV processor, 512K MB RAM, Win 2k & above, Lotus Domino Application Server R6 & above

Client Requirements

Pentium IV processor,

Min 256MB RAM, Windows XP or above, Lotus Notes Collaboration Client R6

Categorize specific keywords with a one time pre-configuration.

Ø Share documents by individual department or by any relevant parties.

Ø Invite relevant parties for discussion and allow editing of document.

Ø Allow access of document by access control list.

Ø Have the option of allowing publish document to go through approval.

Ø Protect the originality of the document through versioning.

Easy storing & retrieving of information with EFMS

For Sales enquiries or DEMO, please contact:

Shaik Hussein – Business Manager : 6249 2228 / 93653003 shaikh@uictech.com.sg

Junainah – Senior Consultant : 6249 2266 / 82018269 junainahj@uictech.com.sg